Stanford Administrative Associate

Stanford University, Center for Primary Care and Outcomes Research (PCOR) and the Center for Health Policy (CHP) is seeking an Administrative Associate 2 to provide administrative or operational support working under general supervision.

PCOR/CHP produces interdisciplinary, world-class research on domestic and international health that advances our understanding of how health care can be delivered and shapes the formulation of health care policy around the world. This critical work takes place across campus with multiple schools, organizations and individuals.

Duties include:

  • Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.

  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

  • Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.

  • May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.

  • Maintain approved content on websites.

  • May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.

  • Process visas for visiting scholars, international scholars, visiting professors, faculty and staff.

* - Other duties may also be assigned


DESIRED QUALIFICATIONS:

  • Bachelor’s degree.

  • Experience coordinating events or programs.


EDUCATION & EXPERIENCE (REQUIRED):

  • High school diploma and three years of administrative experience, or combination of education and relevant experience.