Executive Assistant, Autonomous Engineering

The Role:Executive Assistant, Autonomous Engineering

Location: Palo Alto, CA

Full-time

About this opportunity

Lyft is interested in hiring returners at their company. Apply here with ReBoot Accel and we will help advocate on your behalf.
 

At Lyft, community is what we are and it’s what we do. It’s what makes us different. To create the best ride for At Lyft, community is what we are and it’s what we do. It’s what makes us different. To create the best ride for all, we start in our own community by creating an open, inclusive, and diverse organization where all team members are recognized for what they bring.

We are looking for an Executive Business Partner to support a VP and Director of Engineering on the Autonomous Engineering team. In this role, you will handle the calendar of the Director and coordinate events and meetings for the broader Autonomous Engineering team. You enjoy working in a constantly-changing environment and streamlining hectic days. You are incredibly well-organized, flexible, maintain great relationships internally and externally, and are an excellent communicator. You’re a people person, you always get the job done, but you’re not afraid to have fun along the way.

Responsibilities:

  • Complex calendar management and internal and external meeting coordination

  • Act as team expert and go-to person for things related to your department and executive

  • Develop and assist with preparation of presentation materials and briefs to ensure that the executive is prepared for meetings

  • Take meeting notes in staff meetings as needed and follow up on action items 

  • Project manage tasks to ensure follow-up to action items

  • Keep relevant stakeholders informed and make sure that information is properly filtered throughout the team and company

  • Identify gaps in communication and identify issues that need to be escalated 

  • Act as a strategic partner and advisor for the executive to aid in making well-informed decisions 

  • Assist with booking travel, including airline, hotel booking, and visas

  • Work with Office and IT teams as needed to ensure teams have appropriate resources

  • Plan team building events and keep a pulse on culture and team morale

  • Back up coverage for other Executive Business Partners

 Experience & Skills:

  • Experience providing direct administrative support to a Director or VP level executive at a large fast paced company

  • Excellent communication and collaboration skills

  • Adaptable and resourceful in a dynamic environment

  • Master multi-tasker

  • Incredibly detail-oriented with strong problem solving skills

  • Self-starter: can take even the smallest project and run with it to the successful completion

  • Ability to stay on top of new tools and technologies with an interest and passion to constantly learn

  • Will exercise discretion and independent judgment in the representation of Lyft

  • A commitment to excelling in the EBP profession, not necessarily looking to quickly bridge to a different career track

  • Passion for Lyft and the ridesharing community!