Director of Advancement- Sacred Heart Schools

Director of Advancement


Position Title: Director of Advancement

Date Modified: July 2014

FLSA Classification: Exempt – 12 month schedule of duties

Reports to: Director of Schools

Position Purpose: The Director of Institutional Advancement oversees development and campaign functions of SHS, including the supervision of the Institutional Advancement department staff, coordination of all giving programs and grants, and oversight of development publications and communications, as well as maintenance of the website and marketing for the Admissions department.

Essential Functions/ General Duties

 Oversee the Institutional Advancement department and its staff. Provide management and leadership of the department, including driving staff professional growth and development.

 Plan and oversee all fundraising activities among all SHS constituencies.

 Work closely with the Board of Trustees' Committee on Development as well as volunteer campaign leadership during the campaigns and other programs.

 Liaise with Investment, Finance, Marketing, Strategic Planning Board committees and represent the development/communications/marketing point of view in these committees.

 Develop and implement strategic planning initiatives for development, communications, and admissions.

* Coordinate fundraising initiatives with the Lower/Middle School (Pre K-8) and the Sacred Heart Preparatory (9-12) Parents' Association leadership.

 Work with the Committee on Trustees to identify potential trustee candidates.

 Provide support staffing and guidance to the Director of Schools. Campaign and General Development Activities and Communications

 Oversee the successful implementation and completion of fundraising efforts including the capital campaign, annual fund, major gifts, planned giving, and fundraising events.

 Partner with the Director of Schools, the Board of Trustees, and SHS senior management on fundraising goal-setting.

 Review and approve activities regarding prospect management issues and questions.

 Oversee the Annual Fund and Alumni Relations.

 Provide managerial oversight to the Advancement Writing Manager and New Media Manager in the production of the SHS Annual Report and All-Schools Magazine, the schools’ website design, marketing, and content and other communication programs.

 Oversee the identification, recruitment and on-going activities of volunteers.

 Work closely with the Board of Trustees and sub-committee chairs on all matters related to marketing and development.

 Oversee prospect identification, research, cultivation and solicitation processes.

 Oversee the proposal development process for individuals, foundations and corporations.

 Approve coordination of the logistics of solicitation activities by volunteers and staff. Approve milestones and schedule of all solicitation programs.

 Provide assistance with the donor stewardship program.

 Work with senior staff to develop and generate reports to be used throughout the campaign for both Trustees and volunteers.

 Provide regular presentation and updates to the Board of Trustees. Administration and Operations

 Serve as a member of SHS' Senior Administrative Council (SAC).

 Create and monitor the Institutional Advancement departmental budget.

 Work with the business office in overseeing gift processing and reconciliation.

 Participate in the annual departmental audit in coordination with the Business department.

 Provide statistical data and complete annual surveys for independent school associations as requested by the Director of Schools.

 Foster relationships with faculty and staff related to development.

 Promote professional standards and personnel development by participating in local and national associations that offer support and professional assistance.

 Represent SHS at various functions and events during the year.

 Assume other special assignments as requested by the Director of Schools.


 MA degree in business or related field and a minimum of 7 years of relevant experience in a non-profit environment with a track record of success.

 Strong management background. Ability to visualize and implement staffing to accommodate departmental goals.

 Proven strong leadership skills. Ability to develop changes to existing programs and implement new programs and successfully manage the changes within the department.

 Extensive experience securing major gifts and solid campaign experience

 Ability to communicate effectively with school representatives, parents, students, alumni, donors and representatives from the business community.

 Ability to think and plan strategically and creatively.

 Demonstrated ability to manage fundraising programs.

 Experience in developing prospect strategies, briefing documents, and talking points for volunteers, administrators, and staff.

 A clear commitment to the educational philosophy of the school as articulated in the Goals and Criteria of Sacred Heart Schools and professional behavior based on it.

 Excellent verbal and written communication skills and experience conceptualizing, writing, and coordinating campaign materials.

 Ability to work independently and within a team-oriented environment.

 Willingness to be an active, enthusiastic member of the SHS community.

 Working knowledge of Microsoft Word, Excel, PowerPoint, and Raiser’s Edge.

 Demonstrated excellent attendance and punctuality for events and for regular work.

Physical Requirements and Work Environment:

 Occasionally lift up to 50 pounds. Regularly lifts up to 20 pounds.

 Generally works in standard office conditions and climate.

 May work in varied extreme outside weather conditions during special activities and fundraising events.

 Works in a highly stressful environment dealing with a wide variety of challenges, deadlines and a varied and diverse array of contacts.

 May work at a desk and computer for extended periods of time.

 Ability to comfortably and regularly travel across a large campus

For additional information regarding this opportunity, please contact: Sally Carlson, Managing Partner Principal, 415.433.2299 direct 985.773.3326 or Claire LeTard,